WORLD CULTURAL TOURS
TERMS & CONDITIONS 

Responsibility
IMPORTANT: A NONREFUNDABLE SERVICE FEE OF $150/PER PERSON MUST BE COLLECTED BY WCT BEFORE ANY TOUR ARRANGEMENTS WILL BE BOOKED.  
 
Please take note that 120-days prior to the tour’s departure date, the number of ground and air bookings will be reduced based on the number of passengers who have registered and deposited by that date. Thereafter, space may be available on a request basis only and may incur additional costs.  Further, passengers not paid in full by this date may be removed from the tour and refunded of all payments less their deposit.
 
A VALID PASSPORT IS REQUIRED FOR ALL INTERNATIONAL TRAVELERS and must be valid at least six (6) months after your tour return date.  Please note that passport cards are not considered valid for international travel.  For domestic travel within the continental USA, a passport is not required for US Citizens, however an unexpired form of local or federal government-issued photo ID (passport, driver’s license, military ID) is required for all adult passengers (18 and over).  Please send, with each deposit & registration form, a copy of each registrant’s passport (or government-issued photo ID for domestic tours), if applicable. Failure to submit a copy of your valid passport (if applicable) may result in penalties or additional fees charged by the airline/participating partners to make corrections to your reservation. 
 
  • NON-US CITIZENS/TRAVELERS WITHOUT AMERICAN PASSPORT: A Travel Visa may be required for any Non-US Citizens/Travelers without American Passports who are traveling internationally. It is the responsibility of the traveler to contact the embassy of any countries that will be visited during the tour (including countries visited during flight layovers) to determine whether a travel visa is required, and for further information about the application process. Any visas must be obtained as the sole responsibility of the individual traveler.  If you need a travel visa, World Cultural Tours (WCT) requires that you submit written verification that a visa has been obtained or a photocopy of your visa, no later than fifteen (15) days prior to the departure date of your tour.
 
World Cultural Tours (WCT) and other participating affiliates act solely as agents in arranging transportation, hotel accommodations, and other services.  We do not assume, and in fact, we expressly disclaim, any liability for injury, damage, loss, accident, consequences resulting from cancellations and/or delays including, but not limited to, schedule changes, strikes, war, political conflict, riots, inclement weather or acts of God.  Likewise, we assume no liability for any act, negligence or default of tour guides, including their agents and employees, or any company or person engaged in the transport of passengers, rendering of any service, or conducting arrangements for any tour.  WCT reserves the right to cancel any tour or alter the tour price due to insufficient participation.
 
In the event that a group must cancel in full due to lack of materialization or the inability to meet the minimum number of participants that the tour price was based on, tour members will receive a full refund, less the nonrefundable Service Fee of $150/Per Person alongside any additional non-refundable penalties owed or paid on behalf of the tour (this includes penalties for airline deposits, hotel deposits, transportation deposits, non-refundable entrance fees or performance tickets). Furthermore, WCT reserves the right, at our sole discretion, to modify any itinerary or arrangements based on unprecedented situations that may arise. In the event modifications should become necessary, alterations may be made without penalty to the operator; additional costs, if any, shall be incurred by the traveler. All registrants are invoiced with single occupancy rates if no roommate is specified.  We will adjust rooming lists & invoices accordingly upon written notification of roommate preferences.  It is the responsibility of the individual traveler to find a roommate or group organizer to match unpaired individuals.
 
Deviations
If any passenger wishes to deviate from the group by extending their tour or by making any alterations to the included group travel arrangements, please contact your personal Tour Consultant and submit a Deviation Request.  Include as much information as possible in each request.  A non-refundable deviation administration fee ($150 P/P) applies, plus any additional fees charged by the airline. Deviation Requests will not be accepted or processed at any time within 120 days prior to the tour’s departure. 
 
Land-Only Arrangements
If you plan on making your own air arrangements, you must notify World Cultural Tours in writing, no later than 90 days prior to departure.  All travelers are responsible for any travel arrangements not included in the tour program, including round trip arrival and departure transfers and any arrangements necessary to join the group at their first hotel accommodation.  Your final invoice will reflect any applicable adjustments to the tour price. Land-only Requests will not be accepted or processed at any time within 120 days prior to the tour's departure.    
 
Travel Protection/Insurance
We strongly recommend travel protection.  We are happy to provide information for travel protection at your request.  Please refer to www.worldculturaltours.com/insurance for more information.  Please review the information carefully to understand coverage.
 
IMPORTANT: In the event of individual cancellation, travel protection premiums are non-refundable; also, exclusion for Pre-Existing Conditions will be waived provided the premium is received no later than fourteen (14) days after the initial deposit for your trip and you are not disabled from travel at the time you submit your premium.  Please note that travel protection cannot be purchased after final payment has been submitted. For further information, please contact World Cultural Tours.
 
Tour Prices
All tour prices are based on costs, charges & exchange rates known at time of booking. In case of currency fluctuations (if applicable) of more than 3% WCT reserves the right to adjust the tour price accordingly.  Any domestic and/or international residency taxes, departure or arrival taxes, security charges, baggage fees, and other types of air or airport or port taxes or any other surcharges not included in the tour price will be the responsibility of each passenger.
 
Payment
The preferred method of payment can be accessed directly at www.worldculturaltours.com/online-payment; WCT’s secure, online platform offering two (2) online payment options: (1) ACH/electronic check, incurring no processing fees, and (2) Major credit card payment, each transaction incurring a non-refundable convenience fee of $30. You may also submit payment by mailing a check to 2002 Eastwood Road, Suite 306, Wilmington, NC 28403. A $50 Returned Check Fee will be assessed for any returned check. A single check or credit card payment may be made for multiple registrants.
 
IMPORTANT: WCT reserves the right to require final payment via credit card or electronic check in the event of a past-due balance that needs to be expedited. Furthermore, WCT reserves the right to cancel all tour arrangements for traveler(s) with past-due balances; however, WCT will make every effort to contact said traveler(s) prior to taking this action. 
 
Cancellation Policy
IMPORTANT: A Nonrefundable Service Fee of $150/Per Person must be collected by WCT before any tour arrangements will be booked.  Kindly note, the Service Fee will not be refunded for any reason including:
  • Tour cancellation due to lack of registrants and/or at the behest of the group leader(s) for any purpose outside of an act of God.
  • Individual cancellations
Individual cancellations are effective on the date notification is received in writing. You may submit cancellation notices to the following email address: /terms. Any unused tour portions are non-refundable, and any costs of services received while traveling are non-refundable.  Up to 121 days prior to departure, full refund less the nonrefundable $150/Per Person Service Fee will be granted. After that period, additional cancellation fees will be assessed as follows:  
 
  • 120-91 days prior to departure:  Loss of deposit                                  
  • 90-61 days prior to departure: 35% of total tour price is forfeited
  • 60-46 days prior to departure: 50% of total tour price is forfeited
  • 45-0 days prior to departure: 100% of total tour price is forfeited

 


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